Employee Onboarding

Delivering an effective automated workflow for monitoring and assessing new-starter inductions in terms of process, progress and satisfaction.

Employee Onboarding

Onboarding new employees is undoubtably a two-way process. It is the new employee’s first impression of an organisation as well as the company’s initial opportunity to review whether that individual is positively evolving into an effective and valuable asset.

According to HR Magazine, almost 50% of new starters leave within 18 months. This adds time pressures as well as financial costs into the business mix. Whilst there are many potential factors, fundamentally the challenges sit within three core areas: A lack of a clear and consistent process of employee engagement. Insufficient employee touchpoints and capturing inductee feedback where early signs of problems can be identified. Finally, low speed to competency (either due to knowledge fade or lack of learning during induction) which leads to low fulfilment and satisfaction creating lower motivation and higher attrition.

Evaluate process and new starter progress

To illustrate how Cognito can assist organisations we review the Onboarding solution in two parts. Firstly, we overview the key features and elements and then identify the business benefits and outcomes of our approach.

Flexible, simple to manage Key elements of our Onboarding solution

Create and automate scheduled touchpoints (via email) with new employees to enable immediate feedback on adherence to process and observe key factors i.e. confidence and progress.
System also allows for the organisation to perform knowledge checks to assess induction training is being completed and retained.
Schedule questions over your defined time period (weeks to months).
Simple ‘auto-escalation’ (to line manager, HR or designate) where an answer triggers an early warning system i.e. highlighting dissatisfaction or risk.
Platform reports data analytics in a clear Intelligence dashboard with views of total personnel, cohort/teams and individual responses available.
Track responses over time to review adherence to process and shape on-going best practice and impact of training activities.
System integration i.e. Active Directory or issue SLT (stater, leaver, transfer files) to automate the system tracking of employees.
Integrate with Cognito’s Knowledge Retention and maintain knowledge reinforcement to reduce learning fade and evidence current knowledge levels.
Solution can be branded to mirror existing corporate livery.

Evidence, Informing decisions Business outcomes and benefits

Cost effective and simple to implement, manage and maintain
Promote organisational confidence with a defined and consistent structure which can create positive impression and reduce dissatisfaction and costs of attrition
Highlight immediate challenges by creating ‘early warning’ system with employee responses relating to confidence, satisfaction or wellbeing being auto escalated to designated personnel.
Ensure clear insights (utilising RAG system) and information monitoring to track onboarding progress from satisfaction and process to simple knowledge checks.
Measure adherence to process and satisfaction in relation to line managers and identify areas for improving best practice.
Exportable data for additional data manipulation or further system integration.